Page 1 09:09 Gulf Standard Time Date & Time of Print: 15/10/2026 09:09:29 - Time Zone: Gulf Standard Time Buyer Organisation: Dubai South Overview RFQ/RFP Code rfq_248234 Title Air Handling Units (AHUs) Refurbishment Works – Dubai South HQ Description HQ: AHUs Refurbishment Status Running RFQ/RFP Settings Online Response Required: Yes Event Currency AED RFQ/RFP Publication 14/10/2026 15:15 Closing 28/10/2026 14:00:00 Time Limit for Expressing Interest 28/10/2026 14:00:00 Awarding Strategy Best Price Additional Information Attachments Path Description Folder Size root (3) 1,852 KB Filename Downloadable Last Modification Description File Size Date Dubai South Standard Contract Yes 14/10/2026 Contract 338 KB Template.pdf Template Instructions to Tenderer.pdf Yes 14/10/2026 Instructions 1,379 KB SOW - HQ AHUs Refurbishment.pdf Yes 14/10/2026 Scope 136 KB Page 2 Envelopes Qualification Envelope No Technical Envelope Yes Commercial Envelope Yes Technical Envelope General Attachments Allowed Technical Details Question Description Technical Proposal The Technical proposal shall be in the below format and sequence. Vendor may include sub- sections under the respective sections if required. No financial information shall be mentioned in the technical proposal; it may lead to disqualification of the proposal. Question Description Question Type Cover Letter Attachment Final Scope of Please upload, in PDF format, the final and detailed Scope of Work corresponding Attachment Work to your proposal. The document shall be based on and aligned with the RFP Scope of Work and shall clearly define the Bidder's proposed scope, deliverables, specifications, responsibilities, assumptions, exclusions, and any deviations or enhancements to the RFP requirements. If there are no changes to the RFP Scope of Work, the Bidder may upload the same Scope of Work document issued with the RFP. Any deviations, additions, enhancements, or exclusions shall be clearly highlighted. This document may be incorporated into the resultant contract as the contractual Scope of Work. Scope Compliance Do you confirm full compliance with the Scope of Work, Specifications, and Text Requirements stated in the RFP and your submitted Final Scope of Work? If No, please provide full details of any deviations or exceptions. Technical Proposal Please attach the Technical Proposal Attachment Technical Please provide the Technical Specifications of all Hardware/Equipment proposed Attachment Specifications (if including hardware components, spares, peripherals, materials, Third Party applicable) Software, Proprietary Software and any other items to be supplied as part of the Scope of Work. (if applicable). Timeline (Total Please enter the total completion duration required to complete the entire scope Text Completion of work, from the Award Notification/Letter of Acceptance Date to Final Duration) Completion/Handover. Note: Duration may be stated in days, weeks, or months, please indicate the applicable unit. Page 3 Project Plan / Please upload the proposed Project Plan, Delivery Schedule, and/or Project Attachment Schedule Timeline, as applicable. Warranty / Support Please specify the Warranty / Guarantee / Support Period offered (as applicable) Text Documentation Please list all documentation and deliverables that will be provided as part of Text Requirements your proposed solution and scope of work, including the stage at which each document will be submitted (if applicable). Examples may include, but are not limited to, project schedules (Gantt charts), work plans, technical documentation, shop drawings, method statements, installation and commissioning reports, operation and maintenance manuals, training materials, as-built drawings/documents, certificates, warranties, and other project deliverables. Experience and Please provide details of similar projects, supplies, or services completed during Attachment References the last 3–5 years, including the client name, scope of work, contract value, and completion date. Supporting reference letters, and completion certificates may be attached, if available. Commercial Envelope General Attachments Allowed Deatiled Commercial Offer Question Description Pricing information This clause sets out the information necessary for Proposers to furnish rates and prices as (Proposal) consideration for delivering the Requirement against any resultant Contract. Prices include all costs Submitted rates and prices are to deemed include all costs, insurances, taxes, fees, expenses, liabilities, obligations risk and other things necessary for the performance of the requirement. Any charge not stated in the Proposal as being additional, will not be allowed as a charge against any transaction under any resultant contract. Applicable Goods and Proposal rates and prices shall be inclusive of all applicable taxes except for VAT. The Services Taxes Value Added Tax amount shall be mentioned separately. Currency of proposed All rates and prices submitted by Proposers shall be in the local currency of UAE Dirhams rates and prices [AED]. Question Description Question Type Quotation Ref No Please enter the Quotation/Proposal Ref. Number Text Total Delivery / Supply / Please enter the total delivery/completion duration required to complete Numeric Completion Period the entire scope of work, from the Award Notification/Letter of Acceptance (days) Date to Final Completion/Handover. Note: Duration must be stated in days Payment Term Please specify your proposed payment terms, including any payment Text milestones/schedule and the applicable payment period (e.g., 30 or 45 days from the date of invoice). Commercial Proposal Please attach the Commercial Proposal Attachment Page 4 Schedule of Cost / Please upload the Schedule of Cost / Detailed Price Breakdown in PDF Attachment Detailed Price format. Breakdown (PDF) This document may be incorporated into the resultant contract as the contractual Price Schedule. The attachment shall contain only the Schedule of Cost / Detailed Price Breakdown. All other commercial information, including assumptions, exclusions, qualifications, payment terms, warranty/support details, and other commercial conditions, shall be provided separately under the Commercial Proposal submission. The Schedule of Cost / Detailed Price Breakdown should also be included within the Commercial Proposal. Acceptance of Dubai Please confirm your Acceptance to the Dubai South standard contract terms Text South Standard Contract and conditions attached to this RFP, by stating 'Agreed'. Terms and Conditions Supplier's Please provide the name of the Supplier's Representative for this RFP and Text Representative – Name the resultant contract. Supplier's Please provide the job title/designation of the Supplier's Representative. Text Representative – Job Title Supplier's Please provide the mobile number of the Supplier's Representative. Text Representative – Mobile Number Supplier's Please provide the email address of the Supplier's Representative. Text Representative – Email Address Please attach valid Trade Attachment license Copy Price Bid Code Description Remarks Unit of Measurement Quantity 1 AHUs (Brand: Klimak): EA 31 -AHUs Condition Assessment -Filter Section Upgrade -External and Internal touch ups and cleaning. -Overhauling of AHUs Fan Section. - Recommendation on preventive measures.