Page 1 11:46 Gulf Standard Time Date & Time of Print: 20/10/2026 11:46:23 - Time Zone: Gulf Standard Time Buyer Organisation: Roads & Transport Authority Overview RFQ/RFP Code rfq_247922 Title 12601807 - Labors, Truck drivers & Bicycles event gifts items Description 1: Custom Canvas Tote Bag - 3,000 EA 2: Helmet & Custom Mesh Bag - 2,000 EA 3: Labors, Truck drivers & Bicycles event gifts items _Traffic safety campaigns Item 1: Tier Insulated Lunch Box (Tiffin Carrier) - 3,000 EA 4: Pin Lock Safety Helmet with Textile Suspension - 50 EA 5: Portable small manual tool kit (27pcs) - 3,000 EA Status Running RFQ/RFP Settings Online Response Required: Yes Event Currency AED RFQ/RFP Publication 12/10/2026 13:52 Closing 22/10/2026 10:00:00 Time Limit for Expressing Interest 22/10/2026 10:00:00 Awarding Strategy Best Price Additional Information Section Section Description ERP import Title Description Value Assigned by Buyer Notes To Supplier Notes To Supplier For Technical queries kindly contact: Samiha Ahmed Al Zarouni ? email: samiha.alzarouni@rta.ae ? tel: +97142904504 Deema Hussein ? email: Deema.Hussein@rta.ae - tel: 04-290 4550 Page 2 Section Section Description PO Type Title Description Value Assigned by Buyer PO Number PO Number Attachments Path Description Folder Size root (11) 2,814 KB Filename Downloadable Last Modification Description File Date Size BOQ_Tender_Labors, Truck drivers & Bicycles event gifts Yes 09/10/2026 17 KB items_Traffic safety.xlsx Cash Invoice Performance .docx Yes 09/10/2026 257 KB Certificate of Tax Group Registration in UAE.PDF Yes 09/10/2026 80 KB i-supplier portal request form .docx Yes 09/10/2026 28 KB Labors, Truck drivers & Bicycles event gifts items - Yes 09/10/2026 387 Technical specifications and details.pdf KB Specimen Form of Bid Bond - 2021 Update.docx Yes 09/10/2026 253 KB Specimen Form of Perfomance Bond_En.doc Yes 09/10/2026 61 KB Specimen Form of Performance Bond.docx Yes 09/10/2026 253 KB Specimen form of Undertaking Letter - 2026 Update.pdf Yes 09/10/2026 741 KB SWIFT Circular to Vendors.pdf Yes 09/10/2026 175 KB Technical.pdf Yes 09/10/2026 567 KB Envelopes Qualification Envelope Yes Technical Envelope Yes Commercial Envelope Yes Qualification Envelope General Attachments Page 3 Allowed Technical & Purchase Order Terms & Conditions /ﺷﺮﻭﻁﺍﻟﺸﺮﺍﺀ ﺍﻭﺍﻣﺮ ﻭ ﺍﻟﻤﻨﺎﻟﻘﺼﺎﺕ Question Description 1. GENERAL 1.1 These terms and conditions apply to every purchase order placed by Road & Transport Authority (“RTA”) with any individual, firm or company ('the Supplier'). The contract shall commence and the Supplier will be contractually bound upon the despatch of a purchase order by RTA. These terms and conditions, together with any documents incorporated herein by reference, constitutes the sole and entire agreement of the parties with respect to the Order and supersedes all prior or contemporaneous understandings, agreements, negotiations, and communications, both written and oral, with respect to the subject matter of the purchase order. RTA Purchase Order expressly limits Supplier's acceptance to these terms & condition. These terms & conditions expressly exclude any of Supplier's terms and conditions of sale or any other document issued by Supplier in connection with Purchase Order 2. PRICE 2.1 The price to be paid for the goods and / or service is set out in the Purchase Order is a fixed priced and shall be inclusive of VAT. 3. CONFIRMITY TO 3.1 The goods and/or services supplied or performed under the contract shall: PURCHASE ORDER 3.1.1 confirm as to the quantity, type, sort, quality and description; 3.1.2 be fit for their intended purpose and operate as intended ; 3.1.3 be new (unless otherwise specified in the Purchase Order) and of sound materials and skilled and careful workmanship; and 3.1.4 be free and clear of all liens, security interests or other encumbrances. 3.2 If the goods and / or services do not so comply with RTA Purchase Order and/or instructions, RTA is entitled at its option either to return the goods at the risk of the Supplier and reject the goods and / or service and require the Supplier to re-perform the service or accept the whole or part of the goods and / or services supplied by the Supplier but without prejudice to any rights of RTA to claim compensation or damages for loss or damage suffered as a result of such failure to comply. 4. DELIVERY OF 4.1 All goods and /or services ordered by RTA shall be delivered or performed at the cost of GOODS AND / OR the Supplier. PERFORMANCE OF 4.2 Failure to deliver the goods or perform the services on the date specified on the Purchase SERVICES Order shall entitle RTA to cancel the contract without notice. 4.3 All goods and / or services shall be delivered to the address specified in the Purchase Order between 8.00 -12 AM on all working days. Bulk material to be supplied on pallets with size of 1000x1200x1500 with weight not more than 1000 kg each. 4.4 Before despatching the goods or commencing the provision of the services, the Supplier shall allow RTA to inspect or test the goods and /or services for compliance with the specifications / Purchase Order. If the goods / services do not comply with RTA's requirements, RTA shall notify the Supplier either of RTA's intention to reject the goods and / or services or, the remedial steps which must be taken by the Supplier. 4.5 Upon receiving the materials by the store keeper a preliminary delivery shall be considered. However the final delivery shall take place after inspected by the Examination and Receipt of Material Committee. 4.6 Risk and title in the goods and / or services shall only pass to RTA on acceptance of the goods and / or services when delivered to the address in the Purchase Order. RTA also reserves the right to take possession of all goods to which it has title. 4.7 Any goods lost or damaged in transit shall be restored or replaced by the Supplier at the Supplier's expense to RTA's satisfaction. 4.8 If, at any time within 3 months from the date of delivery, the goods and / or services fail to comply with the Purchase Order, RTA may reject the whole or any part of the goods and /or services . RTA may accept replacement goods / services from the Supplier at the Supplier's expense. 4.9 Considering nature of the goods and / or services the Supplier agrees to provide a minimum of 12 month warranty in respect of all goods supplied 5. INVOICES, 5.1 Detailed priced invoices, shall be sent to RTA at the address detailed in the Purchase PAYMENT Order. Invoices shall be sent immediately after delivery of goods is made or completion of the service and shall bear RTA's Purchase Order number. 5.2 RTA shall make payment through a cheque within 60 days of receipt of a valid invoice from the Supplier. Page 4 6. INDEMNITY 6.1 The Supplier agrees to indemnify and keep indemnified RTA from and against any loss, damages, actions, claims, demands, proceedings, costs, charges, expenses or any other liability (whether criminal or civil) suffered or incurred by RTA resulting from its obligation under the contract or Supplier’s negligence, wilful misconduct or breach of the Terms of this Order or possession of the Goods infringes or misappropriates the patent, copyright, trade secret or other intellectual property right of any third party. 7. FORCE MAJEURE 7.1 Neither party shall be liable to the other for any delay or failure in performing its obligations under the Purchase Order to the extent that such delay or failure is caused by an event or circumstance that is beyond the reasonable control of that party. 7.2 If there is delay in implementation or supplying due to unforeseen circumstances or force majeure, the supplier must apply for waiving delay penalty within 15 days in writing & submit all the necessary documentation for proofing so, the request will be presented to the concerned section of Procurement Department for study and approval. Non-submission of this request by the supplier during the mentioned period will prevent him from the right to overrule the delay penalty. 8. CONFIDENTIALITY 8.1 The Supplier shall treat all confidential information belonging to RTA as confidential and safeguard it accordingly; and shall not disclose any confidential information without the prior written consent of RTA. 9. PERFORMANCE 9.1 The supplier should submit within 5 days from receipt of Purchase Order a performance BOND bond amounting to 10% of the total value of Purchase Order. The bond shall be irrevocable, unconditional and automatically renewed 10. PENALTIES 10.1 In case of the supplier doesn't supply within the specified period and/or failed to comply with its contractual obligations, RTA shall have the right to take one or all of the following actions against the supplier: 10.1.1 Impose a delay penalty of 2% for each delayed week with a maximum of 10% of the total value. 10.1.2 Purchase materials required in the tender from the market at the expense of the supplier & charge the latter with the balance plus 10% as administrative expenses. 10.1.3 Confiscate the performance Bond fully or partially. 11. CHANGE ORDER 11.1 RTA may, from time to time, initiate changes by issuing to Supplier written notices (each, a “Change Order”) that alter, add to, or deduct from the Goods or Services, but that are otherwise subject to these Terms & Conditions. Supplier will promptly comply with the terms of any Change Order. 12. RELATIONSHIP 12.1 The Supplier is an independent contractor of RTA. Nothing contained herein shall be OF THE PARTIES construed as creating any agency, partnership, employment or fiduciary relationship. 13. TERMINATION 13.1 RTA may terminate the Purchase Order, in whole or in part, for any reason upon thirty (7) days' prior written notice to Supplier. In addition to any remedies provided herein, RTA may terminate this Purchase Order with immediate effect, either before or after acceptance of Goods or Services, if Supplier has breached any of the Terms herein. If the Supplier becomes insolvent, commences or has commenced by it or against it bankruptcy proceedings, reorganization or assignment for the benefit of creditors, then RTA may terminate this Order. If RTA terminates the Order for any reason, Supplier's sole and exclusive remedy is payment for the Goods or Services received and accepted by RTA prior to the termination. 14. SCOPE OF 14.1 If the subject matter of Purchase Order necessitates carrying out of particular type of WORK/SLA Scope of Work (SOW) or Service Level Agreement (SLA), the Supplier shall complete the tasks described in the SLA or the SOW and furnish all resources required to deliver the goods/services in accordance with SOW or the SLA. The SOW or the SLA shall be deemed to form and be read and construed as an integral part of the Purchase Order 15. INTELLECTUAL 15.1 RTA retains ownership of all intellectual property rights in all documents provided by PROPERTY RTA in connection with or arising out of the contract. 15.2 The Supplier grants to RTA a perpetual, royalty-free, irrevocable non-exclusive licence to use all intellectual property rights in the goods and / or services supplied to the extent that it is necessary to fulfil its obligations under the contract. 15.3 Intellectual property rights and other rights in the goods and services shall vest in the party from whom the goods and services originate unless the goods and / or services are produced for RTA as bespoke. If the latter, the rights shall vest in RTA upon their creation. 15.4 In the event of any breach of any such intellectual property rights the Supplier shall indemnify RTA,. 16. ASSIGNMENT 16.1 The Supplier shall not sub-contract or assign or transfer this contract or the benefit of this contract to any third party except with the consent in writing of RTA. 17. ENTIRE 17.1 These terms and conditions and the Purchase Order shall comprise the entire terms and AGREEMENT conditions of the contract in relation to the subject of the Purchase Order and the Supplier's terms and conditions shall be expressly excluded. Page 5 18. NOTICES 18.1 Any notification by either party to the other under the contract shall be in writing, delivered by post, by fax or email to the other party at the address shown in the Purchase Order. 19. GOVERNING LAW 19.1 This contract shall be subject to and construed in accordance with federal laws of the & JURISDICTION United Arab Emirates & Dubai Emirate laws, and the parties irrevocably submit to exclusive jurisdiction of the courts of Dubai. 20. TERMS AND 18.1 These terms and conditions will apply unless RTA specifies different terms and CONDITIONS conditions. If different terms and conditions are specified by RTA, those terms will override SPECIFIED these Purchase Order terms and conditions and will apply instead of these. Question Description Question Type Confirmation Please confirm that you have read, understood and accept the Terms Yes/No Value and Conditions set out above. Question Description Offer Validity Offers must be valid for (90) ninety days. RTA reserves the right to extend the validity of offers for another (30) thirty days, if required BID BOND CONFIRMATION Question Description Question Type SPECIMEN FORM Please find the attached SPECIMEN FORM OF BID BOND: Yes/No OF BID BOND: Value BID BOND Please find and read the attached exemption letter CAREFULLY and confirm if you are Option EXEMPTION ANY of the listed type of suppliers which are EXEMPTED from submitting their bid List LETTER: bond. (RTA SHALL HAVE THE RIGHT TO EXCLUDE ANY SUPPLIER WHO DISCLOSED FALSE INFORMATION). BID BOND: Please confirm if you have submitted your Bid Bond. Option (Please note that the Bid Bond needs to be 5% of the total quoted price and it should List be valid 3 months from submitting your offer) BID BOND COPY This section is applicable only when: BID BOND: = Yes I have SUBMITTED my bid bond Question Description Question Type BID BOND Please attach herein a valid copy of your Bid Bond (FAILURE TO SUBMIT A VALID COPY Attachment COPY: OF THE BID BOND WILL RESULT IN SUPPLIER EXCLUSION). Reason This section is applicable only when: BID BOND: = No I have NOT SUBMITTED my bid bond Question Description Question Type REASON: Please enter the reason for NOT submitting your bid bond. Text UNDERTAKING LETTER Page 6 Question Description Question Type Company Company Name Text Name Represented Represented By Text By Date Date Date Signature By Selecting Agree, you signed on the Undertaking Letter Option List Declaration & I \ we apply on behalf of the above firm, group or company, to be considered for Multi Undertaking inclusion on the list of approved consultants \ contractors for relevant projects. Choice I \ we submit all documents requested from the aforementioned organization, Option List including financial records, experience and legal documentation. I \ we undertake to fully abide by the tender document requirements including the attached terms & conditions. I \ we understand that any contract subsequently entered into with the RTA will be subject to the laws and regulations applicable in the Emirate of Dubai and the United Arab Emirates. I \ we understand that the acceptance of this application is at the sole discretion of the Roads and Transport Authority. I \ we declare that I \ am we \ are authorized to accept this document, on behalf of the company named herein and that the disclosed information is accurate and true, to the best of my \ our knowledge. I \ we the authorized accept that the Roads and Transport Authority may verify any statements and information disclosed in this application and agree to provide any further or additional information that may be required. I \ we shall notify in writing RTA of any change of its legal structure, top management, major shareholders, authorized signatories, address and its capital within 7 days of such a change. I / we admit that there is no employment contract with RTA or blood relation with RTA's officials who are related to the contractual procedures that might be of link to our Establishment / Company / Firm activities, in accordance with the relevant articles in the Dubai Emirate Governmental Contracts Law No 12/2020 and Governmental Human Resources Law No 8/2018, or any other provisions enacted in this respect. RTA Code of Conduct Question Description Question Type RTA - Supplier Code of Please find and read the attached Code of conduct and confirm if you Yes/No Conduct agree by selecting Yes. Value Technical Envelope General Attachments Allowed Company Details Question Description Question Type Page 7 Company Name as per the Company Name as per the trade license Text trade license Trade license / Com Please attach the company's UAE Trade License or it's Overseas Attachment Registration copy: Commercial License, whichever is applicable. * UAE Companies are expected to attach their copy of Valid UAE Trade License. * Overseas Companies are expected to attach a copy of their Valid Country's Commercial License. Trade License - Issue Date Please provide your company's trade license's issue date. Date Trade License Expiry: Please enter the expiry date of the company's Trade License. Date Technical Proposal Question Description Question Type Technical Full Compliance with all the technical specifications mentioned in the BOQ,details Attachment Criteria 1 sheet, and the terms and conditions sheet Technical A physical sample of all items must be submitted and approved before submitting Attachment Criteria 2 prices and before tender closing date Technical Delivery must be after 60 days from receiving the LPO Attachment Criteria 3 Commercial Envelope General Attachments Allowed Contact Person details Question Description Question Type Contact Person Please enter contact person name. Text Contact Person Number Please enter contact person number. Text E-mail E-mail Text Bid Validity in Days Please enter your bid validity in days. Text Country of Origin Please attach the country of origin certificate. Attachment Certificate Supplier Remarks Please enter any remarks that you would like to highlight to the Text buyer. Price Bid Code Description Remarks Unit of Quantity Measurement Page 8 1 Custom EA 3,000 Canvas Tote Bag 2 Helmet & EA 2,000 Custom Mesh Bag 3 Labors, EA 3,000 Truck drivers & Bicycles event gifts items _Traffic safety campaigns Item 1: Tier Insulated Lunch Box (Tiffin Carrier) 4 Pin Lock EA 50 Safety Helmet with Textile Suspension 5 Portable EA 3,000 small manual tool kit (27pcs) Total VAT Origin Delivery Brand Supplier Total Manufacturer Country Supplier with Period in Name Item with Name, and of Remarks VAT Days. Description VAT Part No. Origin YesSection total included in total? Supplier Happiness Survey Question Description Question Type Previous experience - ﺍﻟﺘﻌﺎﻣﻼﺕ Have you ever worked previously with RTA? - ﻭﺗﻌﺎﻣﻠﺖ ﺳﺒﻖ ﻫﻞ Yes/No Value ﺍﻟﺴﺎﺑﻘﺔ ؟ ﻭﺍﻟﻤﻮﺍﺻﻼﺕ ﺍﻟﻄﺮﻕ ﻫﻴﺌﺔ ﻣﻊ Experience How was your experience - ﺗﺠﺮﺑﺘﻚOptionﻛﺎﻧﺖ ﻛﻴﻒ List Happiness Reason - ﺳﺒﺐ What made you happy - ﺃﺳﻌﺪﻙMultiﻣﺎﻟﺬﻱ Choice ﺍﻟﺴﻌﺎﺩﺓ Option List Dissatisfaction Reason - ﺳﺒﺐ What made you dissatisfied - ﺍﻟﺮﺿﺎTextﻋﺪﻡ ﻟﻚ ﺳﺒﺐ ﻣﺎﻟﺬﻱ ﺍﻟﺮﺿﺎ ﻋﺪﻡ